How to add Gmail notes
Adding notes to your emails can keep you organized and ensure your entire team stays on the same page. Learn how you can use tools, apps, and integrations to harness the power of Gmail notes.
You know the feeling — you accidentally just deleted a really important email, and now you’re struggling to find it and feeling totally out of luck.
Well, take a deep breath because it’s often possible to retrieve deleted emails in Gmail. In fact, Google offers several ways to recover deleted mail. They’re not all obvious and none of them guarantee the ability to find deleted mail, but there are several things you can try, which is why we’ve written this blog post. Read on to learn more.
When you tap Delete on an email (or multiple emails), Google automatically sends them to your Gmail Trash folder, where they will stay for 30 days. After that period, those emails will be permanently deleted.
If you head over to the Trash folder, you'll find your last 30 days' worth of deleted emails. You'll also find the option to Delete Forever, which will have them permanently deleted with only 30 days to recover them.
Although deleted Gmail emails don’t have any guaranteed backup that you can pull them out from, they may remain in Gmail's backup servers. From that point, you can ask Google's support team to retrieve them for you.
However, it can be tricky to restore permanently deleted emails, which is why it's advised that you archive messages instead. Archived emails are easy to access and still fully out of the way.
But if you’re reading this because you're trying to recover a deleted email, here's how to do so before and after the 30-day time period, as well as with and without a recent backup of your data.
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Recovering deleted emails without a recent backup of your email data is often a tricky, time-sensitive process. We recommend you try these methods sooner rather than later, especially if the deleted messages you're trying to recover are approaching that 30-day time frame.
There are several strategies you can try if you don’t have a backup of your original email and are looking for deleted emails:
Retrieve
deleted emails in Gmail with a backupIf you have backup turned on for your Gmail account, it can be a lot easier to recover permanently deleted emails. Depending on how you've backed up your deleted messages, you can use one or more of the options here:
Some of these methods will work great, depending on how much time has passed since you've deleted emails from Gmail. Below are more details on these methods with easy step-by-step walkthroughs:
Here's how to recover permanently deleted emails depending on which device you're using:
Note: Some people have their Trash folder hidden. To unhide, navigate to Settings > Labels > Show. You'll find all of your hidden labels (including the Trash folder) on the left side of the screen.
Recovering permanently deleted emails is surprisingly easy with this feature, provided that you have it turned on. After signing in to your Gmail account, go to your Advanced settings (by clicking the gear icon at the top), and follow these steps:
There's also a chance that the deleted messages on your Gmail account have been moved to the Spam folder, in which case you can find them with ease with these steps:
Your options for deleted email recovery are limited if you’re using an Android and not a desktop, so we highly recommend finding a computer to work on. However, if a phone is all you have on hand, here's the best way to attempt to recover your permanently deleted emails:
You can recover emails on your iPhone or iPad device with only a few clicks. Here's how to do so:
If the previous methods fail to recover your emails, your email may have passed the 30-day recovery limit. In that case, you can try these five methods, which might help you retrieve permanently deleted emails.
Permanently deleted emails tend to stay on Google's backup servers for a while, which means you can request those if they're still there. You'll find these steps similar to the steps of recovering deleted emails in Gmail from the Trash folder:
Sometimes the Google support team can recover emails that have been deleted months ago. Visit Google Help or the Gmail Help Community page to get some support from fellow users and Google Support.
Note: The support team might need information on deleted emails similar to the data you enter in the Advanced Search pop-up to restore permanently deleted emails.
Note: This tactic is only worth trying if your Gmail address is through a Google Workspace account, i.e. not a personal account.
It's possible to restore deleted emails from Gmail through Google Vault, which automatically archives and retains chat messages and emails. Here's how you can attempt to recover deleted emails there:
Recovery tools are very effective in restoring deleted emails in Gmail. Here are two tools to resort to if you delete emails by mistake:
This tool is specifically designed to quickly recover messages that have been permanently deleted, so there's a high chance of finding your deleted emails in Gmail with it. This is how to use this tool:
If your emails are retrievable, you'll see a confirmation pop-up and some recommended next steps for getting those messages back in your inbox.
If you're an Outlook user, you might find AutoArchive useful. In a nutshell, the AutoArchive feature moves your old emails as well as other files into a separate folder on your hard drive, a departmental server, or a workgroup with a (.pst) extension.
This feature will prompt your inbox to archive items every 14 days and will delete expired messages from your inbox. However, note that AutoArchive is not activated by default to your Inbox, Contacts, Drafts, and Notes. This feature would have to have been turned on in advance to actively recover deleted emails.
If you’ve made it this far in our blog post, you’re well aware that Gmail is a robust, yet overwhelming tool. Without a hand from a reliable, integrated CRM, it’d be easy to lose track of emails, projects, client information, and more.
But with tools like Streak, you’d really have to try to lose emails and important information. You can share, filter, and group emails as you wish, with zero chance of important business emails slipping between the cracks. Plus, you can share views of your pipelines and projects with teammates and manage every to-do directly from your inbox.
Ready to see it for yourself? Try Streak for free. It only takes 30 seconds to get started, and it'll save you the hassle of inbox management.
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