How to schedule an email in Gmail
Learn 3 ways to schedule emails in Gmail so you can send messages later and reach your recipients at the right time.
Gmail includes a variety of convenient tools to help you manage your inbox. Even for diligent, organized Gmail users, though, it often doesn’t take long for the inbox to get out of hand.
Sometimes, you need to manage many different emails at once. No one has time to click through and select each email individually, so what do you do? That’s where Gmail’s select all feature comes into play.
Here’s how to select all emails in Gmail.
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You might want to select emails that meet certain criteria for many different reasons.
For example, you can delete all the emails in your Promotions folder because you no longer need them. Some other reasons you may want to select many emails at once include:
Whatever the reason, the select all feature allows you to select and take action on emails in bulk, saving you time and hassle.
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Let’s start with how to select all of your emails in Gmail. And by all, we mean every last email in your inbox. Here’s how to do it:
In this example, the user has 2,154 total emails.
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Most people won’t need to select all emails in Gmail often. Rather, you’ll want to hone in on a subset of emails in order to take action and organize your inbox.
So how do you go about selecting certain email groups like unread emails or emails from a specific sender? Well, you can do that, too.
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Now let’s say you only want to take action on emails that a specific contact has sent you. The process for selecting all those emails is similar, and here’s how to do it:
Follow these same general steps to select all emails that fit any other criteria, such as emails older than six months, emails to a specific contact, or emails with attachments. You can mix and match these filters until you only see the emails you’re interested in and then select them all with the checkbox.
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Currently, there is no option to select all in bulk using the mobile Gmail app. However, you can quickly select multiple emails to take bulk action on your mobile device.
To select multiple emails in the app, tap the circle showing your contact’s avatar or initial. Once selected, you’ll see a check mark and the email will appear highlighted.
Once you select multiple emails, you can take action on all of them at once.
This works well for managing incoming emails on the go, but you may want to stick to the Gmail desktop version when you’re ready for a major inbox overhaul dealing with 10+ emails at once.
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So you’ve dug up a specific group of emails in your inbox — now what?
You can take any action on bulk-selected emails that you can take on a single email. Some popular options are:
Many of these actions can be completed in the toolbar at the top of your inbox.
Click the three vertical dots for more options, and select whichever fits your needs.
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If you have the Streak extension installed in Gmail, you have one more powerful option for your bulk-selected emails: adding those emails to a pipeline.
Adding emails to a pipeline allows you to track all your contacts, leads, and opportunities through the processes they’re involved in.
For example, you can select all applicants for a job and add them to your hiring pipeline. Or select people who have responded to your sales outreach and add them to a Sales pipeline.
Follow these steps:
This feature is especially useful for tracking things like support tickets, job applications from candidates, and responses from sales leads. And you can do it all right from your Gmail inbox in minutes!
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Save time and effort by using the select all feature in Gmail to bulk-select emails. Stick to desktop Gmail for selecting more than 5-10 emails at a time, and play around with the search and filter features until you find the emails you need.
From there, delete, forward, or archive the selected emails with just a few clicks. Or, add those emails to your Streak pipeline to track contacts, deals, and more.